Information about time off for voting

Below is information from University Human Resources regarding time off for voting.  Please remember to check in with your supervisor for any changes in your work day schedule.

Generally, employees are expected to vote during non-working hours. However, if an employee’s work hours conflict with the polling hours, then the employee may be eligible for time off to vote.

Any employee who is entitled to vote is allowed to be absent from work for a period of 2 hours between the time of the opening and closing of the polls. Since election polls in Illinois are open from 6:00 AM to 7:00 PM, the vast majority of employees will be able to vote before or after their work hours, and therefore the employing unit can specify voting times that do not conflict with work hours or which reduce the amount of work absence.

However, employees whose work hours begin less than 2 hours after the opening of the polls, and end less than 2 hours before the polls close are entitled to a paid absence of up to 2 hours during their work day to vote. The employing unit may specify the hours to be taken off.

For the examples below, remember that election polls in Illinois are open from 6:00 AM to 7:00 PM.

*Example 1*

Work Hours: Kim is registered to vote, and her scheduled work hours are from 7:00am – 7:00pm. Kim’s scheduled work hours are such that she begins work less than 2 hours after the opening of the polls, and ends work less than 2 hours before the polls close.

Leave Time: Kim may take up to 2 hours of PAID time to vote during the day of the election. Kim should make arrangements with her supervisor prior to the day of the election, and her supervisor may specify which hours she can be absent.

*Example 2*

Work Hours: Joe is registered to vote, and his scheduled work hours are from 8:00am – 5:00pm. Since the polls are open 2 hours before and after his work day, Joe is generally expected to vote during those non-working hours.

Leave Time: Joe’s work hours would allow time to vote during non-working hours, but it will not be convenient for him to do so. Joe may take up to 2 hours of UNPAID time to vote during the day of the election. Joe should make arrangements with his supervisor prior to the day of the election, and his supervisor may specify which hours he can be absent.

How to Report Voting Leave

**Civil Service non-exempt and other hourly employees report voting leave as an “Excused Absence W/ Pay”.

**Faculty, Academic Professional, and Exempt Civil Service employees are not required to report the time to vote, unless two hours constitutes a half day of work.

More information on these provisions, including guidance for documentation and reporting, is available online.

If you have questions about a request for time off to vote, please contact lib-hr@uic.edu.